For conference planners
From CFP to curtain call — without the spreadsheet spiral
You own the program: speakers, sessions, rooms, and attendee experience. Centralize proposals, reviews, and the published agenda — then connect networking so content drives real meetings.
Pain points
Sound familiar?
Spreadsheet program management
CFP submissions, speaker bios, and room assignments live in tabs nobody dares to sort.
Scheduling conflicts
Double-booked speakers and overlapping tracks surface first on social media, not in your planning doc.
Logistics overload
AV asks, headshots, and session files chase you across email threads until show week.
Weak attendee UX
The agenda PDF is out of date the moment it ships. Attendees cannot build a personal schedule or find rooms.
How we help
Modules that map to your workflow
Conference planning
Speaker workflows, CFP, collaborative review, drag-and-drop agenda, and published attendee views.
Calendar integration
Keep speaker holds, internal rehearsals, and key milestones on Google or Outlook with conflict awareness.
Matchmaking
Turn passive audiences into curated meetings — so great content leads to great conversations.
Day in the life
Before and after mytradeshow.ai
Before: heroic coordination
- —Committee debates happen in long email chains with versioned attachments.
- —Production gets AV requirements in the final week before load-in.
- —Networking is a generic app bolt-on with no link to who spoke or what mattered.
After: one program operating system
- Structured CFP and scoring give the committee a single queue to review.
- Agenda changes propagate to public schedules and calendar holds.
- Matchmaking can reference tracks and roles so meetings feel relevant, not random.
Program quality your attendees feel
Conference planners use mytradeshow.ai to ship polished agendas and smoother backstage operations — every time.
Book a demoMore for your team