Every attendee, in the right meeting.
Buyers, exhibitors, investors, founders — the matchmaking agent reads intent across your whole audience, books the meetings that convert, and fills the calendar without your team lifting a finger.
Thousands of attendees, and the right two people still never meet.
Manual matchmaking doesn't scale
A handful of curated meetings is great — but no team can hand-match thousands of attendees with any consistency.
Low-intent, wasted slots
Attendees get matched on job title alone and meet people they'd never buy from — calendars full, ROI empty.
Scheduling chaos
Double-bookings, time-zone mix-ups, and back-and-forth email threads just to lock a single 20-minute slot.
No-shows kill the value
Up to a third of booked meetings evaporate with no reminders, no confirmations, and no quick rebooking.
Project & 1-to-1 in silos
Sourcing-style project meetings and classic 1-to-1s live in separate tools that never share a profile.
No proof of meeting quality
You can report headcount, but exhibitors and sponsors want to know the meetings actually mattered.
Six agents that fill the floor with the right meetings
Each one owns a slice of matchmaking — from reading intent to confirming the slot — and reports back to you in plain language.
Intent scoring
Reads goals, profiles, behaviour and enriched firmographics to score how likely any two attendees are to do business.
- Scores buyer & seller intent across the audience
- Explains why each match was made
1-to-1 meetings
Suggests and books high-fit one-on-ones, then optimises everyone's agenda so the best matches actually get a slot.
- Curated, accept-or-decline meeting requests
- Rebalances schedules to maximise high-fit pairs
Project-based matching
Run sourcing-style programs: buyers post a brief, the agent shortlists qualified suppliers and books the meetings.
- Briefs matched to suppliers automatically
- Same profile powers 1-to-1 and project meetings
Self-service scheduling
Attendees book and reschedule in a couple of taps. Time zones, availability and double-bookings handled automatically.
- Live availability with conflict detection
- Syncs to Google, Outlook & the event app
Reminders & no-show recovery
Confirmations, countdown nudges and one-tap rebooking keep meetings on the calendar — and fill slots that fall through.
- Automatic confirmations and reminders
- Backfills cancellations with the next-best match
Meeting analytics
Report on meeting quality, not just headcount — acceptance, attendance, ratings and follow-ups, ready for sponsors.
- Live dashboards on meetings & engagement
- Exhibitor & sponsor-ready ROI reports
Before and after mytradeshow.ai
Before: a crowded room, few real meetings
- Attendees scroll an endless directory and message the wrong people.
- Your team hand-matches VIPs and leaves everyone else to chance.
- No-shows and double-bookings waste a third of the booked slots.
- Sponsors ask "how did it go?" and you can only count badges.
After: a floor that runs on high-fit meetings
- Every attendee gets a ranked shortlist of who's worth meeting.
- Meetings book and confirm themselves across time zones.
- Reminders and backfills keep no-shows from wasting slots.
- Meeting-quality dashboards prove ROI to every sponsor.
Most tools give attendees a directory. We give them the meeting.
| Capability | mytradeshow.ai | Legacy matchmaking tools | Event app directory |
|---|---|---|---|
| Match quality | Intent-scored on enriched, multi-signal data | Keyword & tag matching | Search it yourself |
| Scheduling | Auto-booked, conflict-free, calendar-synced | Manual request & accept | Message and hope |
| 1-to-1 & project meetings | Both, on one shared profile | One or the other, separate tools | Neither |
| No-show recovery | Reminders + automatic next-best backfill | Basic reminder email | None |
| Continuous optimisation | Calendar rebalances as people respond | One-time match run | Static list |
| Meeting-quality reporting | Live ROI dashboards, sponsor-ready | Meeting counts only | None |