Conference planning
Plan your conference like a pro
A comprehensive conference planning toolkit that helps your team find speakers, collect proposals, build polished agendas, and manage every detail of conference operations — from first CFP to final applause.
Speaker sourcing
Search for speakers by topic, industry, or region. Invite them, track confirmations, and manage bios, headshots, and AV requirements in one place.
Agenda builder
Drag-and-drop schedule builder with room and track management, conflict detection, and time optimization for multi-day events.
Session management
From call-for-proposals to final published agenda, manage every session's lifecycle — submissions, reviews, approvals, and speaker coordination.
Speaker operations
Speaker sourcing and management
Great conferences start with great speakers. Search a growing database by topic, industry, and speaking history to find the right voices for your event. Send invitations, track acceptance status, collect bios and headshots, and manage AV requirements — all without leaving the platform.
Topic-based speaker search
Filter by expertise, geography, language, and past event experience. Surface speakers your audience has not seen before.
Invitation and tracking
Send branded speaker invitations, track opens and responses, and follow up automatically when confirmations are pending.
Profile and logistics management
Collect bios, headshots, presentation files, and AV preferences in structured profiles. No more chasing PDFs over email.
AV requirement collection
Speakers specify their setup needs — projector, mic type, stage layout — during onboarding. Your production team gets a clean requirements list.
Community input
Call for proposals
Open your conference to the community. Publish a branded call-for-proposals page, collect session submissions with structured fields, and review them collaboratively with your programming committee. Score, comment, and shortlist — then notify accepted and declined speakers in bulk.
Branded CFP page
A public submission form that matches your event branding. Collect title, abstract, target audience, session format, and speaker details.
Collaborative review and scoring
Committee members score each proposal independently. Aggregate scores surface the strongest sessions automatically.
Internal discussion threads
Leave comments on individual proposals visible only to your team. Debate merits, flag conflicts of interest, and reach consensus faster.
Scheduling
Drag-and-drop agenda builder
Turn your approved sessions into a polished schedule. The agenda builder gives you a visual timeline for every day, room, and track. Drag sessions into place, resize for duration, and let the conflict detector warn you before you double-book a speaker or overlap two sessions in the same room.
Visual drag-and-drop
Move sessions across rooms and time slots by dragging. Resize blocks to adjust duration. The grid snaps to your configured intervals.
Conflict detection
Automatic warnings when a speaker is double-booked, a room exceeds capacity, or two sessions targeting the same audience overlap.
Time optimization
Suggest schedule arrangements that minimize room changeovers, balance attendance across tracks, and respect speaker availability windows.
Attendee experience
A published agenda attendees actually use
When your agenda is ready, publish it as a beautiful, searchable page that attendees can browse by day, track, or topic. Each session shows speaker profiles, room details, and capacity. Attendees build their own personal schedule and receive reminders before sessions they have bookmarked.
Public agenda page
A responsive, branded page with filtering by day, track, topic, and speaker. Works on desktop and mobile without an app download.
Personal schedule builder
Attendees bookmark sessions into a personal agenda. Export to Google Calendar or Outlook with one click.
Room maps and wayfinding
Link sessions to room locations on your venue map. Attendees see where to go without checking a separate floor plan.
Build conferences people want to attend
From speaker sourcing to agenda publishing, conference planning gives your team the tools to deliver exceptional conferences that attract top speakers and engaged audiences.
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