Event prep time calculator
Three days on a stand is never three days.
Here is the real working-day cost of your next show — before you commit the team to it.
Your inputs
Event durationShow floor days, excluding build-up
3 days
Salary plus overhead, per person-day
€
14
Working days, all in
2.8
Working weeks
€6,300
Cost of that time
At fourteen working days, the show has to be defended like a hire, not booked like a marketing line.
Phase split of total working days before, on-site, and after the show.
Fig. A
Where the time actually goes
| Before | 7.7 d · 55% |
|---|---|
| On-site | 3.5 d · 25% |
| After | 2.8 d · 20% |
The maths — every coefficient shown
Base preparation[our estimate]3 × 2 = 6 d
Working days[our estimate]6 × distance × team × role = 14 d
Cost of time[your input]14 × €450 = €6,300
At fourteen working days, the show has to be defended like a hire, not booked like a marketing line.
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Your numbers, laid out for the conversation where someone asks whether the show is worth it.
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